HR & Admin Specialist (Senior)
To provide good support to the Finance & Admin Manager to handle the full spectrum of HR & Administrative functions. Provide support in payroll administration, recruitment, learning and development, handling disciplinary, grievance and performance matters. Manage day-to-day administrative, facilities and office support activities.
Job responsibilities
- To ensure that all preparation of monthly staff salaries, statutory staff contributions to relevant authorities, are met within the regulated time frame required on monthly, periodically and annual basis, and all records to be maintained properly in the IFS system.
- Support the development of comprehensive company policies and the employee handbook during the setup phase by collaborating on drafting policies aligned with local regulations and organisational goals, conducting research for compliance and best practices, and contributing to the creation of a clear and accessible handbook. experience.
- Design and facilitate orientation programs, prepare materials, coordinate onboarding logistics, offer support to new hires, and gather feedback for continual program improvement. Assist in updating employment contract for new joiners.
- To prepare, print and submit staff annual remuneration returns/reports, staff EA forms, staff BE forms for tax authority.
- Support the development and execution of annual training programs, coordinate employee registration and enrollment for training programs, managing sign-ups and scheduling sessions.
- To ensure all general filing of payroll related documents/records are updated on a timely manner.
- Overseeing the general administration and facilities management, including sufficient pantry items and managing director’s arrangements.
- Other duties as and when instructed from time to time.
Qualifications
- Minimum a Bachelor’s Degree in relevant field.
- At least 3 years of working experience in relevant field.
- Strong working knowledge of Employment Act, EPF, SOCSO, Income Tax Act, PDPA and prevailing HR practices and other relevant statutory acts.
- Good interpersonal skills and able to work independently in a fast-paced environment.
- Able to multitasks, meticulous with an eye for details, resourceful and proactive with
- Aid in communicating these policies to employees, ensuring understanding and compliance across the organisation as it establishes its operational framework.
- Liaison with Government departments labour office, authorities i.e. EPF, Socso, EIS, LHDN, HRDF etc on all statutory matters.
- Schedule interviews, conduct initial screenings and collaborate with hiring managers and recruitment agencies for candidate selection, maintaining records and ensuring a positive candidate experience.
- Design and facilitate orientation programs, prepare materials, coordinate onboarding logistics, offer support to new hires, and gather feedback for continual program improvement. Assist in updating employment contract for new joiners.
- To prepare, print and submit staff annual remuneration returns/reports, staff EA forms, staff BE forms for tax authority.
- Support the development and execution of annual training programs, coordinate employee registration and enrollment for training programs, managing sign-ups and scheduling sessions.
- To ensure all general filing of payroll related documents/records are updated on a timely manner.
- Overseeing the general administration and facilities management, including sufficient pantry items and managing director’s arrangements.
- Other duties as and when instructed from time to time.
Qualifications
- Minimum a Bachelor’s Degree in relevant field.
- At least 3 years of working experience in relevant field.
- Strong working knowledge of Employment Act, EPF, SOCSO, Income Tax Act, PDPA and prevailing HR practices and other relevant statutory acts.
- Good interpersonal skills and able to work independently in a fast-paced environment.
- Able to multitasks, meticulous with an eye for details, resourceful and proactive with high sense of urgency.
- Effective communication and interpersonal skills.